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Help on Search in the German Education Index

Contents

 

Search

Short Help

  • Small and capital letters: are not distinguished (e.g. groß finds Groß and groß).
  • "ä","ü",ö", "ß": automatic transformation (e. g.: Universität finds Universitaet and Universität; Rußland finds Russland and Rußland).
  • Linking of search terms:
    • within the same field:
      • "all words" as default setting: "AND" conjunction of search terms (all search terms appear in the field)
      • "all words" deactivated: OR-coordination of search terms (one of the terms must appear in the field )
    • between separate fields:
      • default setting: AND conjunction (all search terms must appear in the linked fields)
  • Wild Card:
    • * for several characters (e. g. mal* finds maler, malwettbewerb etc.)
    • _ for exactly one character (e. g. male_ finds maler, malen etc.)
  • Search phrase: must be enclosed in " " (e. g. "Vereinigte Staaten")
  • "Mark all results":
    • ticked box: all the recorded results are marked for printing or transfer
    • deactivated: you can mark individual results for printing or transfer
    • Guest users can use the full display of the first two marked records is possible

 

Simple Search

The simple search quest activates a free text search in one entry across several fields of the database (key terms, title, author/editor, institutions, description and source). This may result in a high number of results due to the lack of specification.You can use the options for differentiation provided by the "advanced search" in order to delimit the number of results. Please consult the "short help" instructions concerning the entry of your search quest.

Please enter one or several search term(s) that should appear in the recorded results in the search box for the activation of a simple search quest. Several search terms must be separated by a blank space. The box "all words" should be ticked in a default setting. This implies that all the search terms must appear in the record pertaining to the requested document. ("AND" conjunction"). You can deactivate the box, thus creating an "OR" search quest, if it is sufficient for only one search term to appear in the document record.

You can reduce a word to its stem if you want to include, for instance, derivations and plurals, and attach a wild card, * for an undefined number of characters (_for a single character; e. g.: Kind* finds Kind, Kindes, Kindheit), this can also succeed a search term (e. g.: *schule finds Schule, Hochschule, Sonderschule). Such a wildcard can also be used in the middle of a word.

Search terms can be combined to a search phrase by means of "", (e. g.: "Kinder- und Jugendschutz" finds the exact match of characters "Kinder- und Jugendschutz", but not "Jugendschutz" as an individual term).

The search can be started by activating the "search" button after it has been sufficiently defined.

 

Advanced Search

The advanced search option allows you to specify the search by assigning the search terms to specific fields. If the box "all words" in the right hand corner is ticked, the search terms within a field are linked by "and" (all search terms must appear in the found record). You can click onto the box, thus deactivating it, and create an "OR" linking between the search terms in the field (one of the terms must appear in the found record). The pull down menus to the left of the fields allow you to define the link between different fields. You can chose and, or, and not (in order to exclude a search term or several search terms from the found record). Please refer to the "short help" instructions when entering your search quest. The menu " Results per page" allows you to define how many results shall be displayed on the screen.

 

The following search fields are provided:

Key terms (Field Index):
This field is best suited for a thematic search. Search terms consisting of more than one word (phrases) must be enclosed in "" (example: "Rationale Zahl"). This rule also applies to individual names as search terms consisting of a first name and a surname. Additionally these search terms must be entered in inverted order (e.g.: "Montessori, Maria"). An automatic association of synonyms comes into effect in the key word field: the search quest automatically extends to documents that were indexed by a synonymous search term. For instance, the results for your search "United States", will include "USA". You can use the index of search terms in order to find out what key terms are used in the German Education Index. The link to the index is at the right hand side of the key term field. You can find information regarding the use of the index here.

Free Text (Word Index):
This search quest activates an automatic simultaneous search across the fields of key terms, titles, author/editor, institutions, descriptions and source. The free text search is, for instance, recommended when a search of key terms does not create a sufficient number of results.

Title (Word Index):
This search field allows for the search of terms belonging to all parts of a title ( main title, addition to the main title, original title, translated title).

Year:
You can use the field "year" in order to delimit the search to a particular year of publication. Thus, please enter an individual year or a period of time by means of entering < (prior to the year), > (following the year), <= (prior or in the particular year), >= (following or in the particular year) into the search field.

Author/Editor (Field Index):
You can search for authors, publishers and author contributors in this field. The names of persons can be entered as such:

  • "Last name, first name"
    in quotation marks (example: "Klafki, Wolfgang")
  • "First name last name"
    in quotation marks (example: "Wolfgang Klafki")
  • last name
    finds all persons bearing this last name (e.g.: Klafki)
You can use the index of authors in order to find out which persons are listed in the database. The link to this index is at the right hand side of the field "author/editor". You can find further information on the use of the index here.

Journal (Word Index):
You can use this field when searching for articles from specific journals.

Institutions (Word Index):
This field allows you to search for corporate publishers.

Source (Word Index):
Here you can enter terms pertaining to the source of the publication (publishers, year of publication, thesis statement, title of series , title of journal, ISBN, ISSN, title of a collective work in case of a contribution to a collection).

Update:
The database is enhanced by a number of records several times a year. Newly added records are categorised by a single update specification. Please use the index in order to enter the correct specification of an update into the field. A specification consists of the year and number of the update within the relevant year. The addition "CD" is irrelevant as the production of a CD Rom version of the database was stopped in Spring 2005.

 

Further search tools:

Filter
At the bottom of the search mask, you can delimit the results by using the filters "document type" and "language". No delimitation will take place if all boxes are ticked. You can remove certain document types or languages by deactivating the relevant boxes.

History
You will find the button for activating a search history function at the right hand side of the search form, above the language filtering option. You can thus save the search quests entered during a session. The "history" index card above the search form allows you to display a list of the search quests you have performed. Respective links will activate the search form with the pertinent search terms. You can thus modify and re-activate your search query.

Search by indexes
Für die Suchfelder "Schlagwörter", "Autor, Hrsg." und "Update" stehen ihnen (rechts neben den Feldern) Register zur Verfügung, in denen Sie sich einen Überblick über die vorhandenen Suchbegriffe verschaffen können. So benutzen Sie die Register:

  • Mode: "exact": Only those records are displayed that match your entry exactly. You may use wildcards in the search quest, for instance the entry "Berufsbild*" results in the display of all key terms beginning with "Berufsbild".
  • Mode: "beginning of word": You are directed to the site of the index where your search term is located, but additionally the preceding and succeeding index terms are displayed. This mode corresponds to the browsing of an index.
  • Mode "Word part": You are only shown those search terms recorded in the data base that include the characters you have listed either in the beginning, middle or at the end of a word. Thus, the entry "Berufsbild" would also display the result "Zentralinstitut für Berufsbildung der DDR". Hence, this mode corresponds to the mode "exact" with wildcards at the beginning and end of a search term.

You can enter an index term into your search term by clicking onto it. Please use the "copy and paste" function of your computer if you have deactivated Javasript. The alphabetical blocks at the bottom allow you to scroll forward or backward.

 

Display, print, transfer

Short list

The start of a search quest by pressing the "search" button automatically results in the display of the found references in a short list. The search quest is displayed at the top of the page - here you can check how the linking of search terms by means of and, or, and and not was performed in the search quest. Furthermore, it is shown which terms were actually found in case wild cards were used in the fields key terms and author/editor. You can activate a search for a term by clicking onto it.

Below the search quest you can read how many references were found, how many records are currently displayed, and what page you are currently visiting. The number of records displayed on each page can be altered in the search form, and in the list of results, at the right hand side, in the pull-down menu "results per page". You can browse in the lists of results (function on the right of the list). A browsing icon marks a result that is directly connected to a document that is available online, and can be accessed free of charge. You can activate the document by clicking onto the icon.

The boxes to the left of the results can be ticked in order to mark the records you would like to print or transfer for further processing. Right at the bottom of the list of results, and in the right hand corner, you can find an option for the deletion of marked settings.

The list of results is displayed by publication year, in decreasing order. Thus, the most recent references will always be displayed at the top of the list. You can activate the full display of the record by clicking onto the title. You can display full sets of records of the complete list by activating the button "display marked results" at the bottom of the page.

 

Full Display

The full display mode will display the full record of the reference on the screen. In case of journal articles, the title of the journal is generally displayed as a link. This link opens a new browser window, and leads you directly to the database of journals (ZDB, which is provided by the state library, Berlin, and the German National Library), where you can find the precise bibliographical information on the journal, and the libraries storing it. Thus you can immediately find out if the journal is available in "your" library.

The button labelled "availability" leads you to a site listing further information on availability, such as a library catalogue, or to the ordering option for the document at SUBITO or an alternative document delivery service.

Key terms are displayed as links in the full display. You can activate a search for a specific key term by clicking onto it, and the list of results is immediately displayed.

Right at the bottom of the full display of records you will find a field where you can make your own notes prior to printing the document, for instance the signature identification of the article in your library.

Please use the "back" function of your web browser in order to return to the shortlist

 

Save Records

The "Save Records" function allows you to select individual titles that are relevant to your search from the short list, and save them in a list of selected titles that you create yourself.

Please note that you can only save records if your Internet browser (e.g. Firefox, Netscape, Internet Explorer) accepts so-called "Cookies". As a rule, this function constitutes a default setting. Please adjust your browsing options if necessary (e.g. for Firefox: menu bar "Extras" - "Settings" - "Cookies "). The records will automatically be deleted after two days without further use.

Please make sure that only those titles that are relevant to your search are selected if you wish to use the function appropriately. The titles you would like to select must be marked by ticking the box to the left in the short list. Depending on whether you leave the search default setting "mark all results", or you have deactivated it, all of the displayed results are marked already, or not. If you wish to save all of the records, the button "mark all results" may have to be clicked (see right hand side of the screen) as long as no results have been marked before. If you wish to save individual records, please first click the "deactivate selection" button (at the top or bottom, to the right hand side) for deactivating previous settings, and then you can select an individual title by clicking onto the box next to the requested title .

When you have completed your selection, please click onto "transfer selected items". This way, you generate a shortlist of only those results you consider as relevant. Hence, your list represents an extract from the results of one or several searches you have conducted. Your individual list is stored automatically, and on the spot, by the system. Thus, you can process your list any time. You can add items by conducting a new search in the database, and saving more titles to the list in the manner described above. You can activate the full display of individual, or several, titles (marking as described above) by clicking onto "display marked results". It is further possible to remove titles from your list by activating the button "delete marked results". You can access the most recent version of your list by selecting the "Saved records" tag at the top of the screen. With regard to printing or transferring data from the list please follow the hints ("Print", "Transfer").

The list of saved records does not contain any duplicate copies. Added hits will be attached as individual segments after storage.

Please note that when closing a browser window, the saved records might be lost depending on browser settings. Hence, please save your data by printing or transfer if required.

 

Printing

Please mark the documents you would like to print (or demark those you do not want to print) in the shortlist. The list fields at the bottom of the shortlist allows you to decide which field entries shall be printed. In a default setting all available fields are included (i.e. those fields that are blue). You can remove the marking of individual fields you would like to exclude from the printout by pointing at them with the cursor, and simultaneously pressing <CTRL> and the left mouse button. Thus you can also re-mark fields you have previously excluded. In order to print the remaining blue fields, please select "printable format" from the pull-down menu of formats (= default). Please select the desired format from the "Format" list. "Print version" will produce a continuous printout of all selected data. A page break is made once a page is printed to the end. We recommend the format "print version: 1 record per page" if you require a complete printout of the references including abstracts. If you would like to sort the references alphabetically by author/title, please mark the box below the pull-down menu. Then press the button Create List. You can then print the list by means of the "print" option in your web browser. You can return to the shortlist by using the "back" button in your browser.

You can also print individual documents directly from the full record display

 

Transfer - Sending an E-Mail

Please mark the document records you would like to transfer (or demark those you would like to exclude) in the shortlist. The menu "Fields" at the bottom of the shortlist allows you to select the field entries you would like to transfer. In a default setting all available fields are included (i.e. those fields that are blue). You can remove the marking of individual fields you would like to exclude from the transfer by pointing at them with the cursor, and simultaneously pressing <CTRL> and the left mouse button. Thus you can also re-select fields you have previously excluded.

Select one of the formats described below from the Format menu in order to transfer the blue fields you have chosen to transfer.

If you wish to sort the references alphabetically bby the name of the author prior to transferring them, please activate the appropriate box below the list of formats. You can then press the button labelled "Create List". You can then save the list that is displayed on the screen on your computer, as a text file. Please select the menu option "save file" in your browser for this purpose, and select the "text" option in the dialogue for the file type. You can then decide where on your computer you would like to store the file, and press the "save" button at the right hand bottom corner of the screen. The procedure is described in detail for the EndNote format in a pdf document (in German).

In addition to the browser display (standard format) or the download option (direct transfer), all formats can also be sent to any e-mail account via e-mail. Please proceed as with an ordinary transfer and enter the e-mail address. The option is particularly apt when it is impossible to save data locally, e.g. in case of using a computer in a library reading room.

The following formats are available for transfer:

  • bibliographical format - The data are transferred into a list of references without the field names. Note! The following fields are not available in this format: document type, parallel title, title in other languages, translated title, key terms, description, recorded by, type of media update. The bibliographic format allows you to generate the reading list of your publication yourself: (1) Select the literature from the list of records; (2) activate the alphabetical sorting; (3) generate list; (4) copy the list to the clipboard-> Strg+C; (5) paste the list to your word processing programme -> Strg+V; (6) Formatting: mark the list, paragraph: indent the first line; (7) check that the list is alphabetically sorted.
  • including field names - This format corresponds to the full display format.
  • analytical format: CSV/Excel, Literat - no composed fields are shown here, each informational unit is recorded in an individual field, e.g. instead of one field for the source, the title, year, number of a journal, year of publication etc. are recorded separately. The fields are listed in the top colon- each record is listed in a colon below. Each field is enclosed by hyphens, and the fields are separated by semi-cola. (CSV - Character Separated Value) This format is especially useful for further processing in your own database, for instance for a transfer to LiteRat. When saved locally as a file, it can also be transferred to Excel, which allows for a comfortable and inexpensive manner of administrating references.

    Note on LiteRat: The fields ISS, MTY and URL are not transferred.
    The analytical format contains the following list of fields.

  • EndNote transfer format - as in the analytical format, the fields are included in a decomposed form- the format can be used vor further processing in bibliographical databases such as Endnote, Reference Manager, Citavi, RefWorks u.a. The following fields are not supported: secondary sources, indexed by and Update. A manual with screenshots and text in a pdf file format-(in German) guides you from a search in the German Education Index to a complete transfer into EndNote in ten steps. A well described and animated description as to Citavi can be accessed on the website.
  • Endnote or Citavi - direct transfer - this format is only offered if JavaScript is active in your browser. (default setting). This option enables you to integrate the references you have selected into your administration system by a "button click". Please proceed as follows: activate your literature management system when completing a search and the selection of titles. You can then create a new database, unless you have already done so, and perform the transfer. After pressing the button "Create List" you will be offered a dialogue box by the browser. You can choose whether the suggested file is to be saved locally, or opened. Please select the opening option here. The succeeding steps depend on the literature management programme you use. The necessary steps for a transfer to Citavi are described in the manual on the direct transfer of data to Citavi. A transfer and submission by EndNote automatically follows the selection of the target database. In principle, both these options work with the Internet Explorer as well as with the Firefox Browser. Zotero is only available as an extension to Firefox. In case Zotero is installed, it automatically takes over the transferred data. In case you would like to use another system, you need to change the general Zotero settings by deactivating "Use Zotero for downloaded RIS/REFERData". Information on Zotero is available at www.zotero.org.

    If another than the desired programme should open in case of the direct transfer, you should change the default setting "open with" in your operating system. When using Windows Explorer, chose the "options" in the menu "extras" and change the file ending "enw" to the desired programme, e.g. citavi.

  • Direct transfer to Refworks - enables you to transfer selected references to your Refworks account "by a double button click". After pressing "create list" the browser offers you a further site and you will again be asked to press a button: "Export to Refworks". If you transfer several hundred records, the process may take a minute.

You can then press "create list", and save the subseqquently displayed site as a text file (chose "save as" and text format in your browser).

Characters are encoded in ISO 8859-1 (latin-1).

The "back" button of your browser directs you back to the short list.

 

Using software you have installed locally as a search tool/search interface

Endnote

Alternative to your search in the German Education Portal, you can search the German Education Index via a Z39.50-interface and upload selected results to Endnote, and process them in a usual manner there. Here, you will need the Connection File, a small configuration file specifically developed for Endnote. Please follow the link to download the file to your computer( right mouse button: "save target under"), save and copy the file to "Connections" in the Endnote-programme directory. In Windows, the Endnote programme directory can generally be found at: C:\programmes\Endnote x.y.

Download Endnote-Connection File

Citavi

You can search the German Education Index immediately from Citavi. Please activate the title search menu, which will offer you a selection of platforms. When doing so for the first time, you will need to complete the list by means of the provided functions in order to enable the selection of the German Education Index. Your search options will be displayed on the right hand side in the search window. Data are selected and accepted by the same procedure as the transfer of a file stored locally or the direct transfer from a list of German Education Index hit records.

For further information provided by the producers, see Online recherchieren - In Katalogen und Datenbanken recherchieren (in German).